POSITION SUMMARY:

Breakthrough Public Schools is seeking highly collaborative, organized, and data-driven Attendance Managers to join the school Operations teams at each of our campuses. The Operations team keeps school systems running smoothly, creates a warm and welcoming environment for all stakeholders, and removes operational barriers so instructional staff can focus on student achievement.

 

The Attendance Manager owns student attendance systems and serves as a core member of the Front Office team, blending clerical, administrative, and relationship-focused responsibilities to support students, families, and staff every day.

ESSENTIAL FUNCTIONS:

 

Attendance Tracking & Data

• Verify the accuracy of daily attendance submissions and follow up with teachers or make corrections as needed.
• Share attendance data with the school team each day and provide more detailed reports upon request.
• Accurately record and file documentation for excused absences, tardies, and early dismissals.
• Ensure all tardies and early dismissals are captured in a timely and consistent manner.

Family Communication & Outreach

• Contact families of absent students to understand the reason for each absence.
• Send regular, proactive attendance communications to families using a range of methods, including phone calls, text messages, emails, and written notices.
• Conduct home visits and/or community meet-ups

Interventions & Compliance

• Address consecutive absences using the established Breakthrough process.
• Implement targeted interventions for students who are chronically absent or face barriers to consistent attendance.
• Collaborate with the Managing Director of Operations (MDO) on truancy-level interventions.
• Ensure full compliance with all applicable federal, state, and local attendance laws, as well as Breakthrough-specific attendance policies.

Engagement & Recognition

• Plan and facilitate attendance-related incentives, rewards, and events on a regular basis.
• Serve as the school’s liaison to the Stay in the Game! Attendance Network.
• Participate as an active member of the school Attendance Support Team (AST); facilitate and manage the AST in coordination with the APO.

Front Office & School Operations

• Serve as a consistent Front Office presence by warmly greeting and directing visitors.
• Help maintain a welcoming, organized school environment.
• Support the execution of daily operational systems and school-wide initiatives as needed.
• Promptly escalate operational concerns to the Assistant Principal of Operations.
• Assist in emergency and high-urgency situations as directed.
• Build strong, trust-based relationships with students, families, and staff.
• Contribute actively as a collaborative member of the school community.
• Complete other duties as assigned.

MINIMUM QUALIFICATIONS: 

Education:

Required

• High school diploma or equivalent

Preferred:

• Associate or Bachelor’s degree

 

Experience: 

Required Minimum 3 years of experience in a fast-paced office environment Excellent word processing and grammar skills Exceptional personal organization and attention to detail  Strong proficiency in Microsoft Office and Google Workspace Preferred: Prior school office experience Licensure and Certification(s):

Candidate must possess a valid driver’s license with a driving record in accordance with the BPS’s acceptable guidelines.

Demonstrated ability to:

• Maintain composure and professionalism in stressful situations
• Manage multiple tasks and priorities simultaneously
• Follow up and follow through independently, without prompting
• Communicate clearly and professionally with diverse audiences
• Model equity, anti-racist practices, and asset-based beliefs about students and families
• Build exceptional relationships with students, families, and colleagues

The ideal candidate is humble, trustworthy, and solutions-oriented, with a genuine commitment to the mission of Breakthrough Public Schools. You bring a relentless drive for excellence and a passion for serving students, families, and staff through daily relationship-building and responsive customer service. You balance analytical thinking with empathy, and you are willing to go above and beyond for our most vulnerable students and families.

 

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

Performs work in an office setting with moderate levels of noise, sitting for long periods of time, repetitive motion using computers and phones, with exposure to fluorescent lighting

ANY PERSON WHO KNOWINGLY MAKES A FALSE STATEMENT IS GUILTY OF FALISIFCATION UNDER SECTION 2921.13 OF THE REVISED CODE, WHICH IS A MISDEMEANOR OF THE FIRST DEGREE

DISCLAIMER: (DO NOT TOUCH OR CHANGE THIS SECTION) 

The information outlined in this job description indicates the general nature and type of work performed by employees within this classification.  It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.

 

Compensation packages are competitive and commensurate with experience. Breakthrough Schools offer a comprehensive benefit package that includes medical, dental and vision, life and disability coverage. Employees are also eligible to participate in the State Teachers Retirement System of Ohio (STRS) or the School Employees Retirement System of Ohio (SERS).

 

Breakthrough Public Schools is an equal opportunity employer and will not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, or national origin.